Curator’s Choice: MeetingMix

Overview:

One of the major reasons for us to suggest MeetingMix as our Curator’s Choice are the

  • service is designed to get out of the way and allows you to focus on the content / IP that is being created
  • collaborative approach to meeting agendas & action items
  • secure storage of meeting records in a central location

 

MeetingMix Demo

 

 

Components of MeetingMix

1) Meeting Preparation

MeetingMix’s agenda template makes it simple to prepare for a meeting. It enables you to focus clearly on what you want to achieve from the meeting. Once you have set up date & time, you can add topics, subtopics, presenters, and time limits. If you recently had related meetings, you can review the agendas from those related meetings and even import topics from them. After circulation of the draft agenda, attendees are able to suggest topics for inclusion.

If a previous meeting required documents to be produced, you can attach those documents for reviewed with the agenda & send the final agenda to your attendees.

 

2) Meeting Execution

In order for your meetings to not eat up your precious time unnecessarily, you can assign topics to presenters and enter a maximum time limit for the discussion. A built-in stopwatch forms part of the “during the meeting” tool, and allows you to track the time spent on a topic. This tool is a good example of MeetingMix bringing its aim of focus on content to the fore. The during the meeting tool, is a simple and straightforward implementation of guided flow from one topic to the next, as per the agenda. This minimises the risk of losing focus and allows one clearly identify off-topic discussion as soon as they occur. You can then add off-topic discussions to the parking lot.

 

3) Follow Through Actions

We all know how it can go. The meeting happens with the best intentions. The actions are clearly articulated but nothing every comes of it. MeetingMix has built a minutes template, that helps you write down each topic’s decisions so they aren’t forgotten. In addition you can assign action items to attendees and include a due date (optional). When you circulate the minutes – all attendees have a record of the meeting’s decisions and any actions that were logged against their names.

 

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