Save Files In The Cloud – Automagically

Save Files In The Cloud – Automagically

Have you ever felt like it would be great if all these files you receive via email could just find their way into your file- or folder structure? Maybe even better if they could go directly into cloud storage.


Receiving files via email, downloading them to then save them in dropbox, or Google Drive defeats the purpose of working in the cloud, always online and device independent. Plus, it requires you to take action while u reading your emails. If you receive a large number of emails (some people easily get ±200 emails (not counting advertising & spam), You quickly become the bottleneck ito processing.

Isn't there a way to store all these attachments in the cloud – automatically?

You are in luck. The answer is yes. There are actually a number of these solutions. However, the one that we at SBCFE found works best for us is called is a cloud service which allows you to store attachments you receive in Google Apps mail (our preferred cloud-based email), in a number of popular (and really very good) cloud storage and/or cloud content management services. It even allows you to automate the whole process, so that you never have to download and save attachments ever again.



Let's look at an example common here at SBCFE (exchange the various services with your preferred ones – it will likely work the same).


We want to store attachments we receive via Google Apps mail in Box, where we keep all our files organised, shared and collaborate on them.


In this example we use:

Our folder structure has been set up in Box. To facilitate storing email attachments,

  1. we set up an account and
  2. link our Google Apps mail address and
  3. link our Box account within

Now, when we now receive an email, we can do either of the following

  1. access the Google Apps email interface, locate the email with the attachment to be saved and use the chrome extension to navigate to the Box folder where the attachment is to be saved and Voila!! The attachment is stored in our desired location within Box without us leaving the Google Apps email interface. — or —
  2. access the mobile app on our smartphone (which scans our email inbox for emails with attachments), find the email (with the attachment to be saved) and then select Box as the desired storage option – all within the app. The app then allows us to navigate to the Box folder where the attachment is to be saved and Voila!! The attachment is stored in our desired location within Box without us leaving the mobile app.


But What About Large Numbers of Attachments?

Ah yes. Automation. allows you to set up rules, which it enforces upon email receipt. These rules are executed independent of you being logged in or not. Here is how it works. – the web service – continuously scans your inbox for new emails with attachments. Upon finding such email, it looks at the rules you have set up for it to action these.

These rules can include a combination of sender specifcs, “to: addresses” or types of attachments to name but a few.

The service acts on these rules and stores the attachment in the location set up in the applicable rule.


Next time you log into Box, all your Google Apps mail attachments have been stored as per your requirements without you even lifting a finger.


Interested in more?

Here are more tips and tricks related to cloud services like Google Apps, Box, Zoho Books and more on our blog. (scroll to the bottom of the page)